Meeting & Event Planning

Meeting Development Expertise In:

• Engage and Develop Conference Committee in formulating program and timetable of events.

• Develop and maintain budget.  

• Select and source sites. 

• Negotiate best pricing for food and beverage within budget established . 

• Negotiate contracts for all speakers, meeting vendors, and events.

• Solicit and promote sponsorships. 

• Negotiate and manage AV requirements within established budget. 

• Develop and/or update a prospectus to solicit vendors and sponsors. 

• Create long-term relationship strategies with all sponsors to ensure ROI

• Support printing and distribution of meeting materials, including registration and meeting programs.

• Coordinate email and social media communications to market and promote meeting.

• Arrange meeting registrations, both online and mailed.

• Market and manage conference participation of vendors through various on-line platforms

• Assist in planning for local transportation, as needed.

• Provide on‐site staff to organize, coordinate, and supervise on‐site registration. 

• Provide support for meeting website with content updates.

• Select, negotiate and implement a corresponding mobile app  

Event Planning Benefits Include:

• Discounted room rate acquisition due to total client volume.

• Flexible staffing to meet fluctuating requirements during major trade shows.

• Successful track record for exhibit sales growth.

• Outlined procedure and schedule communication for leadership and staff.

• Diverse experience with trade shows and events.